1. Introduction

Welcome to Base State.

These Terms and Conditions govern your use of the Base State website and any services, consulting engagements, assessments, workshops, sessions, bookings or digital products provided by Base State.

By accessing this website or engaging with our services, you agree to these Terms and Conditions.

If you do not agree with these Terms, please do not use this website or our services.

2. About Base State

Base State provides culture and performance consulting services to organisations, including team assessment, advisory, leadership support and implementation of workplace culture initiatives.

Base State also provides educational wellbeing services including breathwork, stress regulation and performance sessions, and operates as a facilitator matching and coordination service connecting clients with a vetted network of independent facilitators and practitioners.

Facilitators engaged through Base State are independent contractors and are not employees of Base State.

Base State is operated by Escape the Earth Industries.

3. Services

Services may include, but are not limited to:

Culture and performance consulting Team assessment and diagnostic services Leadership advisory and manager development Implementation support and ongoing advisory Corporate workshops Breathwork sessions Stress management and performance sessions Online workshops and virtual sessions Educational content and digital resources Facilitator matching and coordination Retreats and live events Online courses and digital products

Services may be delivered in person or online.

4. Consulting Engagements

Consulting engagements are scoped individually and confirmed in writing before work begins. The written scope will set out deliverables, timeframes, fees and payment terms for that engagement.

Base State provides advice, recommendations, frameworks and implementation support. Base State does not assume management responsibility for the client's workforce, and does not make or implement employment decisions on the client's behalf.

Outcomes depend substantially on the client's own implementation, resourcing and organisational decisions. Base State does not guarantee specific results, including but not limited to changes in staff retention, performance, engagement or financial outcomes.

Either party may terminate an engagement in writing. Fees for work completed up to the date of termination remain payable.

5. Confidentiality

In the course of an engagement, Base State may receive confidential information about the client's business, staff, operations and internal culture.

Base State will keep this information confidential, use it only for the purposes of the engagement, and not disclose it to third parties without the client's written consent, except where disclosure is required by law.

Base State may describe engagements in general, anonymised terms for marketing purposes only where the client has given prior written consent.

Where Base State becomes aware of information suggesting a serious and imminent risk to the health or safety of any person, Base State may disclose that information to the client or to appropriate authorities as required or permitted by law.

6. Team Assessments

Base State may provide team assessment services involving surveys, interviews or other information gathering from a client's staff.

Assessments are diagnostic and educational. They are not clinical assessments, psychological evaluations, or formal risk assessments for regulatory purposes.

Assessment findings are reported to the client in aggregate. Base State will not disclose individual responses to the client except where a participant has expressly consented, or where disclosure is required or permitted by law.

Participation by staff is voluntary.

The client is responsible for ensuring it has an appropriate basis to invite its staff to participate, and for any obligations it owes to its staff under employment or privacy law.

7. Psychosocial and Regulatory Matters

Base State's services may support a client's approach to psychosocial wellbeing in the workplace.

Base State does not provide legal advice, work health and safety advice, or regulatory compliance certification.

Base State's services do not constitute a formal psychosocial risk assessment for the purposes of work health and safety legislation, and do not discharge any duty owed by an employer under that legislation.

Legal duties under applicable work health and safety and employment legislation remain at all times with the employer. Clients should obtain their own legal and work health and safety advice regarding their obligations.

Base State does not provide employee assistance program services, counselling, psychological treatment or crisis support.

8. Health and Medical Disclaimer

Base State services are educational and wellbeing focused in nature.

Our services are not intended to diagnose, treat, cure or prevent any medical or psychological condition. Nothing provided through Base State should be considered medical advice.

Clients and participants should seek advice from an appropriately qualified healthcare professional before participating in breathwork, cold exposure, movement or related wellness activities.

Participants are responsible for disclosing any medical conditions, injuries, medications, pregnancy, mental health conditions, cardiovascular conditions, respiratory conditions or any other relevant health concerns before participating.

Participation is voluntary and at the participant's own risk.

9. Participation and Risk Acknowledgement

Certain Base State services may involve physical movement, breathing exercises, breath holds, mobility practices, cold exposure, fitness activities or other activities that carry inherent risks.

By participating in any Base State service, participants acknowledge and accept that:

Participation is voluntary They are physically and mentally capable of participating They assume responsibility for their own wellbeing and safety They understand that results may vary between individuals

To the maximum extent permitted by law, Base State is not liable for injury, illness, loss or damages arising from participation in services.

10. Bookings and Payments

All bookings must be paid in full unless otherwise agreed in writing.

Quoted pricing may vary depending on:

Group or organisation size Scope and duration of the engagement Session duration Facilitator experience Location and travel requirements Level of customisation Delivery format, online or in person

Base State reserves the right to refuse bookings at its discretion.

11. Cancellations and Rescheduling

Where possible, Base State will work collaboratively with clients to reschedule bookings.

Cancellations made more than 14 days prior to a scheduled booking may be eligible for a credit or reschedule at Base State's discretion.

Cancellations made within 14 days of the scheduled booking may be non-refundable.

In certain circumstances, Base State may provide partial credits, rescheduling options or refunds at its discretion.

If a facilitator becomes unavailable due to illness, travel disruption, force majeure or other unforeseen circumstances, Base State reserves the right to substitute a facilitator or reschedule the booking.

12. Independent Facilitators

Base State works with a network of independent facilitators and contractors.

While Base State takes reasonable care in vetting facilitators, facilitators remain independent service providers responsible for the delivery of their own services.

Base State does not guarantee specific outcomes or results from any facilitator engagement.

13. Intellectual Property

All website content, branding, logos, graphics, text, videos, downloads, digital products, workshop materials, frameworks, assessment tools and educational resources remain the intellectual property of Base State unless otherwise stated.

Content may not be copied, reproduced, modified, distributed or commercially used without prior written permission.

Reports and recommendations prepared for a specific client may be used by that client for their own internal purposes.

14. Website Use

Users agree not to:

Use the website unlawfully Attempt to gain unauthorised access to systems or data Distribute malicious software Reproduce or misuse content Interfere with website functionality

Base State reserves the right to suspend or restrict website access at any time.

15. Third Party Links

This website may contain links to third party websites or services.

Base State is not responsible for the content, policies or practices of third party websites.

16. Limitation of Liability

To the maximum extent permitted by law, Base State excludes liability for:

Indirect or consequential loss Loss of profits or business opportunities Injury or illness arising from participation Technical interruptions or website issues Outcomes arising from a client's implementation of, or failure to implement, any recommendation

Nothing in these Terms excludes rights under Australian Consumer Law that cannot legally be excluded.

17. Privacy

By using this website, you agree to the Base State Privacy Policy set out below.

18. Changes to Terms

Base State may update these Terms and Conditions at any time. Updated Terms become effective upon publication on the website.

19. Governing Law

These Terms are governed by the laws of New South Wales, Australia. Any disputes arising from these Terms shall be subject to the jurisdiction of Australian courts.

Privacy Policy

Last updated: 25 July 2026

1. Introduction

Base State respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and disclose personal information.

2. Information We Collect

We may collect:

Name Email address Phone number Company and role information Booking and engagement details Survey and assessment responses, which may include information about a person's experience of their work environment, workload, stress and wellbeing Health related information voluntarily disclosed Website usage data Marketing preferences

3. How We Collect Information

Information may be collected through:

Website enquiry forms Email communication Newsletter signups Booking forms Discovery calls and consultations Team assessment surveys and interviews Workshop registrations Direct conversations Website analytics tools

4. Why We Collect Information

We may use information to:

Respond to enquiries Coordinate bookings and engagements Conduct team assessments and prepare findings Match clients with facilitators Deliver services Improve the website and services Send updates or marketing communications Meet legal obligations

5. Health Information

Certain services may require disclosure of health related information.

This information is collected solely for safety and service delivery purposes and will be treated confidentially.

6. Assessment and Survey Information

Where Base State conducts a team assessment, staff may be invited to complete a survey or take part in a conversation about their experience at work.

Participation is voluntary.

Individual responses are visible to Base State. They are not disclosed to the participant's employer in identifiable form. Findings are reported to the employer in aggregate, and reported in a way intended to avoid identifying individuals.

Where a group is small enough that aggregate reporting could reasonably identify an individual, Base State will either withhold that breakdown or seek consent before reporting it.

Base State may contact a participant directly to follow up on their response. Participants may decline.

Assessment responses are retained for the duration of the engagement and for up to 12 months afterwards, unless a longer period is agreed in writing or required by law. After that period, responses are deleted or de-identified.

Participants may request access to, correction of, or deletion of their own responses by contacting info@basestate.au.

7. Marketing Communications

By providing your details, you may receive occasional updates, educational content or marketing communications from Base State.

You may unsubscribe at any time.

8. Third Parties

Base State may share relevant information with facilitators, contractors, service providers or technology platforms where reasonably necessary for service delivery.

We do not sell personal information.

9. Data Storage and Security

We take reasonable steps to protect personal information from misuse, loss, unauthorised access, modification or disclosure.

However, no online transmission or storage system can be guaranteed completely secure.

10. Data Retention

Base State retains personal information only for as long as it is needed for the purpose it was collected, or as required by law.

Enquiry and contact information: up to 24 months after last contact Engagement records: 7 years, consistent with Australian business record keeping requirements Assessment and survey responses: as set out in section 6 Marketing subscribers: until you unsubscribe

11. Cookies and Analytics

The website may use cookies and analytics tools to improve user experience and understand website traffic.

Users may disable cookies through browser settings.

12. Access and Corrections

You may request access to or correction of your personal information by contacting info@basestate.au.

13. Overseas Access and Storage

Base State is an Australian business. Some of Base State's operations are carried out from Indonesia, and personal information collected by Base State may be accessed from there.

Base State uses third party technology providers to operate its website, email, scheduling, survey and file storage systems. These providers may store data on servers located in Australia, the United States, the European Union or other jurisdictions.

Base State takes reasonable steps to ensure that overseas recipients handle personal information in a manner consistent with the Australian Privacy Principles. However, by providing personal information to Base State, you acknowledge that it may be accessed, stored or processed outside Australia and New Zealand, and that overseas recipients may not be subject to privacy laws equivalent to those in Australia or New Zealand.

Clients who require data to be held only within a specific jurisdiction should raise this before an engagement begins.

14. Complaints

If you believe Base State has mishandled your personal information, contact info@basestate.au. Base State will respond within a reasonable period.

If you are not satisfied with the response, you may contact the Office of the Australian Information Commissioner at oaic.gov.au or, in New Zealand, the Office of the Privacy Commissioner at privacy.org.nz.

15. Changes to this Policy

This Privacy Policy may be updated from time to time. Updated versions will be published on the website.

General Wellness Disclaimer

Base State provides educational wellness and performance focused services only.

Information shared through workshops, digital resources, online content, consulting engagements or facilitator sessions is not intended as medical, psychological, legal or therapeutic advice.

Participants should consult an appropriately qualified healthcare professional before participating in breathwork, cold exposure, movement practices or wellness activities.

Participation in Base State services is voluntary and undertaken at the participant's own risk.

Results vary between individuals and no specific outcomes are guaranteed.

Base State and its facilitators are not responsible for injuries, health complications or losses arising from participation, except where liability cannot legally be excluded.

Base State info@basestate.au Byron Bay, NSW, Australia Operated by Escape the Earth Industries

SEPARATE: Assessment Participant Consent

Do not paste this on the website. This goes at the top of the survey form itself, with a tick box, before staff answer anything.

Before you start

Your employer has engaged Base State to help improve how the team works. This survey is part of that.

It's voluntary. You can skip questions, or not take part at all.

Who sees your answers. Michael Crush at Base State sees individual responses. Your employer does not. Your employer receives a summary of overall themes and patterns across the team, written so that individuals can't be identified.

We may follow up. If something in your response suggests we could help, Base State may contact you directly for a confidential conversation. You can decline. Nothing you say in that conversation goes to your employer in identifiable form without your agreement.

Small teams. If your team is small, there's a chance that even summarised findings could point back to an individual. Where that risk exists, we'll leave that detail out of the report or ask permission first.

How long we keep it. Responses are held for the duration of the project and up to 12 months after, then deleted or stripped of identifying detail.

Where it's held. Base State operates partly from Indonesia and uses cloud services that may store data outside Australia.

What this isn't. This is not a clinical or psychological assessment, and it isn't counselling or an employee assistance service. If you're struggling and want support, please speak to your GP, your employer's EAP if one is available, or contact Lifeline on 13 11 14 in Australia or 1737 in New Zealand.